Templates & Worksheets
A Financial Health Check-Up for Therapists
The financial aspects of running a private practice can be easy to neglect when you’re focused on the needs of your clients. If it’s been a few months since you’ve taken a detailed look at your income goals, business expenses, and emergency funds, this financial worksheet will help you get organized, plan your next steps, and feel more secure.
Last updated: December 2025
This easy-to-use collection of tools and checklists will help get your private practice finances back on track:
Income Goals & Financial Stability Assessment: Start with the foundation—defining your actual salary needs and evaluating current cash flow patterns. Gain a realistic sense of where you are now and what needs to change to achieve your ideal income.
Business Expense Tracker: A comprehensive audit of 17 expense categories from office rent to continuing education costs. The detailed breakdown helps you spot areas for potential savings and ensures you're capturing all legitimate business deductions for tax purposes.
Session Rate Calculator: Step-by-step formulas for determining your minimum viable rates, whether you accept private-pay clients only or your caseload includes a combination of private-pay and insured clients. Includes a 20% buffer calculation to account for cancellations and slow weeks, plus market research templates to compare your rates with local competitors.
Financial Safety Net Checklist: This practical checklist helps you identify which safety net components merit your attention over the next quarter.
Each worksheet section includes reflection questions and an actionable to-do list, transforming financial assessment from an overwhelming task into a manageable check-in.
Access the worksheet
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With this resource, you’ll learn how to:
Re-assess private-pay rates in light of your income goals
Evaluate current business expenses and identify savings
Calculate your ideal emergency savings fund
